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Safe Kitchen
Early access

Designed by chefs and owners, for chefs and owners.

Running a kitchen is hard enough. The paperwork shouldn’t be.

Safe Kitchen is the all-in-one kitchen management app for takeaways, restaurants, cafés and pubs. Food safety records, unlimited staff training, rotas, clock-in and smart ordering, with AI checks that catch costly mistakes. Less paperwork, more time running your kitchen.

From£14.99a month per site + VAT

  • Unlimited staff
  • Level 2 food hygiene training included
  • No set-up fees
Get early accessTake the 60-second tour

Early access is free. No card. No commitment.

Created by Darrell Seage, head chef and kitchen manager with over 15 years in professional kitchens. Read Darrell’s story

Safe Kitchen is in development. Screens show sample data, and every feature is labelled with its real status.

Why kitchens choose Safe Kitchen

  • Less paperwork, more kitchenChecks take a few taps, so your team spends its time cooking, not filling in forms.
  • Everything in one systemFood safety, training, rotas, clock-in and ordering in one easy-to-use app.
  • AI that catches costly mistakesMissing checks, incomplete records and duplicate orders flagged before they cost you.
  • Unlimited staff and trainingLevel 2 food hygiene training for every member of staff, at one affordable price per site.

Built around the realities of busy professional kitchens.

The 60-second tour

A day in your kitchen, with Safe Kitchen.

Six moments from one sample day. Step through them, or press play. Every step links to a full interactive demo further down the page.

Sample day · illustrative data
08:55Clock-inPlanned

Sam clocks in on his phone

Location is checked only at that moment. No location? He uses his PIN on the kitchen tablet instead.

Clock-in

  • Sam · Chef08:55
  • Rota: 09:00 to 17:00On time
Try clock-in
1 of 6
Darrell Seage, founder of Safe Kitchen, in a black chef’s jacket in a professional kitchen
Darrell Seage
years in professional kitchens
15+
and Kitchen Manager roles
Head Chef
managing multiple food outlets at a holiday park
Multi-outlet

Designed by chefs and owners, for chefs and owners

Built by someone who’s worked the pass.

I’ve spent over 15 years in professional kitchens, including Head Chef and Kitchen Manager roles. I’ve worked in restaurants, cafés, pan-Asian kitchens and large hospitality operations, including managing multiple food outlets at a holiday park.

I’ve been responsible for food hygiene standards, kitchen inspections, staff training, rotas, stock ordering, food costs, daily checks and managing kitchen teams. I’ve seen first-hand how much unnecessary paperwork and admin chefs and owners deal with every day.

I created Safe Kitchen to solve those problems: a system designed around how kitchens actually operate. Fast, simple and practical, without unnecessary complications.

Chefs should be able to concentrate on cooking, not paperwork, and owners should have confidence that their kitchens are being managed properly.

Darrell Seage, Founder of Safe Kitchen

What I’ve been responsible for

  • Food hygiene standards
  • Kitchen inspections
  • Staff training
  • Rotas
  • Stock ordering
  • Food costs
  • Daily checks
  • Managing kitchen teams

Sound familiar?

None of this is about bad kitchens. It’s what happens when paperwork has to compete with service.

  • A chef in a cap, apron and disposable gloves plating dishes on a counter

    The chef

    It’s Friday night. The checks still aren’t done.

    Orders are coming in, the team is stretched, and someone still needs to fill in the temperature sheet.

  • The inspection

    The EHO wants last month’s records.

    The manager is in the office, searching through folders for the right week.

  • A smiling restaurant owner standing in his restaurant

    The owner

    You’re away. Were the checks done?

    The only way to find out is to phone the manager, again.

Your food hygiene rating could be costing you customers.

Your food hygiene rating matters to your customers. It isn’t just a sticker on the door: it can influence whether they choose your business.

  • 48%of people who order takeaways consider the food hygiene rating when deciding where to order from
  • 52%of people who have heard of the scheme say 4 (good) is the lowest rating they’d generally accept
  • 14%of people who have heard of the scheme would only consider a rating of 5 acceptable

Source: Food Standards Agency, Food Hygiene Rating Scheme (FHRS) Food and You 2 report: wave 11, published 29 September 2026 Survey of people in England, Wales and Northern Ireland (not Scotland), carried out May to August 2025.

How Safe Kitchen helps

  • Keep organised, complete food safety records
  • See which checks are done, missing or overdue
  • Track staff training and certificates
  • Have everything ready when the EHO walks in

Safe Kitchen helps you keep and show good records. It can’t guarantee any hygiene rating: ratings depend on the inspection of your premises, practices and management.

Work out what’s at risk for your business

What if it didn’t have to be this way?

Paper logs, rota photos on WhatsApp, supplier emails and sticky notes. Scroll to see them find their place.

Staff Training & Certificates

Planned

Stop paying for food hygiene training one employee at a time.

Our in-house Level 2 Food Hygiene course is included in your subscription, with unlimited staff per site and no per-person course fees. Add a new starter and it goes straight to their phone, or they can do it on the kitchen tablet. Lessons, test and certificate are all in the app.

  • Unlimited staff training. No additional per-person course fees.
  • New staff? No additional course fee.
  • 30 staff. One subscription. Unlimited food hygiene training.

What separate courses could cost

StaffSeparate courses at £24Safe Kitchen, one yearDifference
10£240£149.99£90.01
20£480£149.99£330.01
30£720£149.99£570.01
50£1,200£149.99£1,050.01

Illustrative: one course per person at £24, against one year of Safe Kitchen for one site. Typical online Level 2 food hygiene courses cost about £15 to £25 per person (prices checked October 2026). Your costs will vary.

  1. 1Add the employeeSafe Kitchen recommends the course for their role. You confirm.
  2. 2Course sent to their phoneOr they sit it on the shared kitchen tablet.
  3. 3Lessons and test in the appShort lessons, then the test. Progress shows on your dashboard.
  4. 4Certificate savedFiled to their record, and two taps away during an inspection.

Safe Kitchen runs its own in-house course and issues Safe Kitchen certificates after a successful assessment. It isn’t an externally accredited or regulated qualification, and it isn’t endorsed by any awarding or governing body. Already trained elsewhere? Upload existing certificates and they sit alongside Safe Kitchen ones, clearly labelled with their provider.

AI Checker

Planned

A second set of eyes on your kitchen records.

This is what sets Safe Kitchen apart from a basic digital diary. You can’t check every form, so the AI Checker looks through your records for anything missing, incomplete or unusual, explains why, and links you straight to it. Daily or weekly summaries, with urgent items flagged to managers straight away.

  • Know what’s been checked, what’s missing and what needs attention.
  • Stay informed, even when you’re not there.

It helps you spot

  • Missing temperature checks
  • Overdue cleaning tasks
  • Unusual temperature readings
  • Incomplete records
  • Outstanding corrective actions
  • Training gaps
  • Manager alerts

The AI Checker supports managers. It can’t confirm that a check was physically done or that a record is true, and it never replaces your own judgement or legal responsibilities. Safety limits come from your approved methods, never from AI.

Smart Staff Rotas

Planned

Take a photo of your rota. Let Safe Kitchen do the rest.

Already made this week’s rota? Don’t make it twice. Snap the one on the wall, or upload your Excel spreadsheet or Word document, and Safe Kitchen turns it into an editable digital rota for your team.

  • No retyping shifts.
  • No rota photos lost in WhatsApp.
  • Less time organising shifts. More time running your kitchen.
  1. 1Upload your rotaA photo, Excel spreadsheet, Word document, screenshot or PDF.
  2. 2Safe Kitchen converts itInto a digital schedule, highlighting anything it isn’t sure about.
  3. 3Review and sendCheck the shifts, then send the rota straight to your staff’s phones.
  1. 1Create rotaUpload or build it
  2. 2Send to staffNotified when it’s published
  3. 3Clock inLocation, QR code or tablet PIN
  4. 4Track attendanceLive for managers
  5. 5Review timesheetsExport for your payroll

Smart Clock-In & Attendance

Planned

Know who’s clocked in. Know when. Know where.

Clock-in and clock-out on staff phones, location verification at the moment of clocking, attendance records and accurate timesheets, connected directly to your rota. Less manual admin, more manager oversight.

  • Clock in. Get on with your shift.
  • No more guessing who’s on the clock.
  • From rota to timesheet, without the paperwork.
  • One less thing for managers to chase.

Illustrative: two wrongly recorded paid hours a week at £15 an hour adds up to £1,560 a year. Work out your own numbers

  • Only at clock-in

    Location is checked when someone clocks in or out. There’s no tracking during shifts.

  • An alternative for everyone

    Staff who can’t or don’t want to share their location can clock in on the kitchen tablet with their own PIN.

  • Managers stay in charge

    Location checks reduce mistakes and misuse, but they aren’t foolproof. Managers review and correct records, and every change is kept.

Smart Supplier Ordering

Planned

Stop duplicate orders before they cost you money.

Unnecessary orders eat into your profit. Build orders for the suppliers you already use, and Safe Kitchen’s AI checks help your managers spot mistakes before anything is bought.

  • Stop unnecessary orders eating into your profit.
  • Know what’s ordered before you order again.

AI checks help you catch

  • Duplicate orders
  • Unusually large orders
  • Possible over-ordering
  • Possible under-ordering
  • Stock shortages
  • Unnecessary purchases
  • Unusual ordering patterns

Illustrative: if £5,000 of weekly purchasing included just 2% avoidable spend, that’s £5,200 a year. Not a guaranteed saving: managers review every warning before anything is bought. Work out your own numbers

Less waste, too.

Food waste is money you’ve already spent. Fewer duplicate and oversized orders means less going in the bin.

Results depend on how each kitchen works. Safe Kitchen doesn’t promise a particular saving.

£10,000

estimated average annual cost of food waste per UK hospitality outlet

Includes ingredients, the labour to prepare and serve wasted food, energy and disposal. Source: WRAP, The True Cost of Food Waste within Hospitality and Food Service, November 2013 (2011 costs)

Inspection-ready records

In development

Less paperwork. More kitchen.

You became a chef to cook, not to fill in paperwork. Try a temperature check the way your team would.

  • Built for busy kitchens, not complicated office work.
  • Less paperwork. More time to run your business.
  • Your records shouldn’t be harder to find than your ingredients.

Inspection Mode

In development

When the EHO walks in, everything’s in one place.

Daily records, staff training and certificates, your supplier list, pest control and other documents, all stored in the app and a tap away. No folders, no hunting, no “it’s in the office somewhere”.

  1. A visitor at the back door

    No warning. Lunch prep is under way.

  2. The manager opens the inspection view

    On the office laptop, a tablet or a phone.

  3. The last 28 days are on screen

    Temperatures, cleaning, problems and what was done about them.

Organised records won’t do the inspection for you. They just mean you’re not hunting for them.

Safe Kitchen helps you keep and find your records. Your business stays responsible for its food safety, and inspection outcomes depend on much more than paperwork.

Built for you

Whoever runs the kitchen, it’s built around your day.

Inside a takeaway, with menu boards above the counter

What gets in the way

  • New staff starting all the time
  • Checks squeezed in between orders
  • Your hygiene rating is on show to every customer
  • No room in the margin for duplicate orders

Your numbers

What could Safe Kitchen be worth to you?

Three quick calculators using your own figures. They’re estimates to help you decide, not promised savings.

Why manage five different systems when you could use one?

The usual way

  • Paper food safety records
  • Training bought one person at a time
  • Rotas typed up by hand
  • Spreadsheet timesheets
  • Manual checks on orders
  • Records spread across folders and apps
  • Time spent chasing missing information

With Safe Kitchen

  • Food safety records in one place
  • Training included, unlimited staff
  • Rotas from a photo or spreadsheet
  • Clock-in and attendance tracking
  • Smart ordering checks
  • Automatic alerts
  • Management dashboards across sites

Pricing

One price per site. Your whole team included.

One plan covers every Safe Kitchen tool as it launches: food safety, staff training, rotas, clock-in, the AI Checker and ordering. Unlimited staff, and no set-up fees.

Monthly

£14.99a month + VAT

£17.99 a month including VAT · per site · unlimited staff

Annual

Best value

£149.99a year + VAT

£179.99 a year including VAT · per site · unlimited staff

Save £29.89 a year compared with paying monthly

Every plan includes

  • Unlimited staff
  • Level 2 food hygiene training and certificates
  • Food safety management and records
  • Inspection view, print or save as PDF
  • AI Checker for your records
  • Rotas from a photo or spreadsheet
  • Clock-in and attendance tracking
  • Smart ordering checks
  • Shared kitchen tablet with personal staff PINs
  • Management visibility across sites

What you’ll never pay for

  • Per-employee fees
  • Per-course training fees
  • Set-up fees
  • Extra modules or add-ons

Save just 12 minutes of management time a week and the annual plan has paid for itself. At £15 an hour. Time value isn’t automatically a cash saving on your payroll.

Several sites?

3 sites = £44.97 a month + VAT, with every member of staff at every site included.

  • Everything in the per-site plan, for every site
  • Manager overview across your sites
  • Roles for owners, managers and staff

Tell us about your sites and we’ll talk it through.

Book a call
Get early access

Not open yet: join early access free, with no card and no commitment, and we’ll tell you as soon as you can subscribe.

Straight answers

Where Safe Kitchen is today, and how your data is looked after.

We’d rather tell you exactly where things stand than over-promise. Here’s what’s built, what’s coming, and the limits you should know about.

Every demo on this page is interactive and uses sample data, to show how Safe Kitchen is designed to work. A demo doesn’t mean the feature is open to customers yet.

Built and being tested

Not open to customers yet

  • Business accounts and secure sign-in
  • Two-step verification for owners and managers
  • Business, sites and staff set-up, with invitations
  • Shared kitchen tablet with personal staff PINs

In development

  • Daily food safety records
  • Cleaning and checklists
  • Inspection Mode
  • Supplier list and pest control records
  • Manager overview

Planned next

  • Level 2 training and certificates
  • Rotas from a photo or spreadsheet
  • Clock-in and attendance
  • AI Checker
  • Smart ordering
  • Exporting your records
  • Working offline

  • Your records are kept separate

    Each business’s records are kept apart at database level, with automated tests proving one business can’t see another’s data. Owners and managers use two-step verification, staff use personal PINs, and records are never silently changed: every correction is kept. Data is planned to be hosted in the UK.

  • Your records stay yours

    Inspection Mode lets you print records or save them as a PDF. We’re also building a way to export your records if you ever leave Safe Kitchen. We’ll only say it’s available once it’s built and tested.

  • If the internet drops

    Offline recording is planned but not available yet. Until it is, daily checks need a connection. We’ll only say Safe Kitchen works offline once it’s been fully tested.

  • Training certificates

    Safe Kitchen runs its own in-house course and issues Safe Kitchen certificates after a successful assessment. It isn’t an externally accredited or regulated qualification, and it isn’t endorsed by any awarding or governing body.

  • AI is never in charge

    The AI Checker points managers to records worth a look. It can’t confirm a check was physically done, it never sets safety limits, and it never replaces your own judgement.

  • Not affiliated with the FSA

    Safe Kitchen is built around the Food Standards Agency’s Safer Food, Better Business system, but it isn’t affiliated with or endorsed by the FSA or any local authority.

Ideas we’re exploring

  • Our vision

    Bluetooth temperature probes

    Readings straight from the probe, confirmed by the chef. Typing a reading always stays available.

  • Our vision

    Connected fridge and freezer sensors

    Readings through the day, with alerts naming the unit.

  • Our vision

    More supplier connections

    Direct ordering links with more suppliers, where they support it.

  • Our vision

    Smarter stock suggestions

    Order suggestions, only where reliable stock and usage data exists.

Planned features and ideas we’re exploring may change or may not happen. We’ll only describe a feature as available once it’s live and tested.

Other questions.

Less paperwork. More time running your kitchen.

Join early access free. Be first to try each feature as it opens, and help shape what we build. Or request a demo or book a call.

  • Free to join
  • No payment card
  • No commitment
  • Less paperwork, more kitchen
  • Everything in one system
  • AI that catches costly mistakes
  • Unlimited staff and training

£14.99 a month or £149.99 a year per site + VAT

£17.99 or £179.99 including VAT · Unlimited staff · Level 2 food hygiene training included · No set-up fees

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